Open Loops

27 active issues — sorted by priority

medium
Landscaping and mulch coordination dropped
new ● confirmed vendor coordination owner: Nathan
Neighbor offered coordination opportunity. Household dropped the ball due to friction. Loop still open.
→ Re-engage landscaper to reschedule mulch coordination
⊘ Original coordination opportunity with neighbor was missed
medium
Day-of pack list for Henry's party
new ● confirmed event prep owner: Nathan due 2026-04-20
Day-of pack list for Henry birthday party at Mission Laser Apr 25. Needs to cover: candles, lighter, cake cutting supplies, camera plan, who owns each item.
→ Build pack list: candles, lighter, cake cutting supplies, camera plan, assign ownership for each item
medium
RSVP tracking - Henry's birthday
new ● confirmed event prep owner: Nathan due 2026-04-07
43 invited. Check Evite for current RSVP count. Need headcount to Mission Laser by Apr 18. Check again Apr 14.
→ Check Evite, log current RSVP count in system
medium
Proactive handoff confirmation for grandparent coverage days
open ● confirmed process improvement owner: Nathan
→ Apply going forward - confirm handoff times and explicit grandparent sign-off before any coverage day is marked confirmed. For Friday Apr 4 train ride: confirm with Nate that Grammy and Papi have signed off, and get morning handoff and return times.
medium
[Camp/School] Save the camp phone number (704-942-6774) as the primary contact for all camp communications this week.
new ● confirmed school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:32:05.521229+00:00] From: Fwd: Spring Break Adventure Camp Week 1 Welcome Letter
→ Save the camp phone number (704-942-6774) as the primary contact for all camp communications this week.
medium
[Camp/School] Apply sunscreen to child before morning drop-off each day.
new ● confirmed school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:46:16.661138+00:00] From: Fwd: Spring Break Adventure Camp Week 1 Welcome Letter
→ Apply sunscreen to child before morning drop-off each day.
medium
[Camp/School] If child will miss any camp day, email Ms. Lucy (lucy.mueller@bischarlotte.org) as soon as possible so staffing can be adjusted.
new ● tentative school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:46:16.661210+00:00] From: Fwd: Spring Break Adventure Camp Week 1 Welcome Letter
→ If child will miss any camp day, email Ms. Lucy (lucy.mueller@bischarlotte.org) as soon as possible so staffing can be adjusted. (uncertain — verify if required)
medium
[Camp/School] If child is in 18M or 2s class, inform teachers about toileting needs and whether child still needs a diaper at nap time.
new ● tentative school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:46:16.661231+00:00] From: Fwd: Spring Break Adventure Camp Week 1 Welcome Letter
→ If child is in 18M or 2s class, inform teachers about toileting needs and whether child still needs a diaper at nap time. (uncertain — verify if required)
medium
[Camp/School] Pack daily: labeled/dated water bottle, morning snack, afternoon snack, lunch, spare change of clothes & shoes (labeled), blanket and lovey (labeled).
new ● confirmed school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:46:39.179392+00:00] From: Fwd: Spring Break Adventure Camp Week 2 Welcome Letter
→ Pack daily: labeled/dated water bottle, morning snack, afternoon snack, lunch, spare change of clothes & shoes (labeled), blanket and lovey (labeled).
medium
Confirm Emily gymnastics time with Grammy
new ● tentative process improvement owner: Bob
→ Text Grammy to confirm exact gymnastics time on Thursdays (think 5:30 or 6pm). Also confirm which gym location and how long it runs.
low
Add Argentina and Lauren vendors to people table
new ● confirmed process improvement owner: Nathan
→ Add Argentina (Tuesday household helper) and Lauren vendors (landscaper, GC) to people table once POST /people endpoint exists. Task list for Argentina should come from Lauren - Bob should prompt Lauren on Mondays to build the list.
high
Duke reschedule and outage window pending
waiting on external ● confirmed vendor coordination owner: Nathan
Duke ticket is open. Electrician remains blocked until Duke confirms the outage window. No action needed until Duke responds.
→ Wait for Duke to respond with outage window - ticket is open, no action needed until they come back
⊘ Duke has not confirmed new timing after panel location issue
high
Power outage prep plan missing
new ● inferred outage preparation owner: Nathan
Previous laundry cancellation shows household prep changes need better coordination. Outage prep plan does not exist yet.
→ Create outage prep checklist once Duke confirms timing — food, devices, kids logistics
⊘ Cannot plan until Duke confirms outage window
high
Electrician sequencing blocked on Duke timing
waiting on external ● confirmed repair followup owner: Nathan
Panel location issue caused one reschedule already. Electrician work cannot complete until Duke sets the outage window.
→ Monitor Duke coordination — electrician cannot complete panel work until outage window is set
⊘ Blocked on Duke Energy outage window confirmation
high
Tax filing deadline — April 15
in progress ● confirmed spouse coordination owner: Both due 2026-04-15
Tax deadline is April 15. Uncertainty about whether accountant has all required documents. Needs active follow-up over next two weeks.
→ Confirm accountant has everything they need — W2s, 1099s, investment statements, business income
high
Tell grandma about Henry's birthday cake
new ● confirmed event prep owner: Lauren due 2026-04-07
Grandma is making Henry's birthday cake. She needs to know: rainbows with rainbow sprinkles. Also ask if she wants a task list for other party help.
→ Send grandma the cake details (rainbows, rainbow sprinkles) and ask if she wants a list of other ways to help
high
Confirm Mission Laser party package inclusions
triaged ● confirmed event prep owner: Lauren due 2026-04-03
Venue is booked but package inclusions unknown. Need to know what Mission Laser provides before ordering any supplies. [CLOSED 2026-04-07] Test placeholder - Wed Apr 8 Nate pickup was not a real confirmed day. Pending Grammy response on which day she wants off. [REOPENED 2026-04-07]
→ Call or email Mission Laser to confirm exactly what is included - pizza, drinks, plates, napkins, tables. Determine what needs to be sourced separately.
high
Cake pickup logistics
new ● confirmed event prep owner: Nathan due 2026-04-18
Grammy is making the cake. Need to confirm logistics: who picks it up, how it gets to Mission Laser on Apr 25, and when. No plan currently exists.
→ Confirm with Grammy how/when cake gets to Mission Laser on Apr 25
high
Mission Laser age/height minimums
new ● confirmed event prep owner: Nathan due 2026-04-07
19 kids invited, some are 2-4 years old. Need to call Mission Laser and confirm minimum age/height for laser tag before party day.
→ Call Mission Laser and confirm minimum age/height for laser tag
high
Google Fiber sprinkler damage claim
waiting on external ● confirmed vendor coordination owner: Nathan
→ Follow up with Google Fiber field ops if no resolution within 5-7 days. Contact: 877-454-6959. Ticket: 064-60529.
high
[Camp/School] If anyone other than a primary parent/guardian will pick up the child, text a photo of their driver's license or passport to the camp phone (704-942-6
new ● tentative school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:32:05.519456+00:00] From: Fwd: Spring Break Adventure Camp Week 1 Welcome Letter
→ If anyone other than a primary parent/guardian will pick up the child, text a photo of their driver's license or passport to the camp phone (704-942-6774) or email it to all teachers working camp this week. (uncertain — verify if required)
high
[Camp/School] Reply to the camp welcome email or speak directly with teachers to alert them of any food allergies or medical conditions.
new ● tentative school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:32:05.521195+00:00] From: Fwd: Spring Break Adventure Camp Week 1 Welcome Letter
→ Reply to the camp welcome email or speak directly with teachers to alert them of any food allergies or medical conditions. (uncertain — verify if required)
high
[Camp/School] Label ALL items sent to camp: clothing, food items (labeled and dated), sunscreen, blanket, lovey, water bottle, spare shoes.
new ● confirmed school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:46:16.661110+00:00] From: Fwd: Spring Break Adventure Camp Week 1 Welcome Letter
→ Label ALL items sent to camp: clothing, food items (labeled and dated), sunscreen, blanket, lovey, water bottle, spare shoes.
high
[Camp/School] Arrange confirmed 3:30pm pickup for each day Apr 6–10 — no aftercare available and late fees apply.
new ● confirmed school camp owner: Nathan
[Gmail reprocess 2026-04-03T22:46:39.179355+00:00] From: Fwd: Spring Break Adventure Camp Week 2 Welcome Letter
→ Arrange confirmed 3:30pm pickup for each day Apr 6–10 — no aftercare available and late fees apply.
high
Laser Tag Birthday Party - Mission Laser Charlotte, Apr 25 @ 3:00pm
new ● confirmed event prep owner: Nathan
[Gmail intake 2026-04-06T22:00:16.741693+00:00] From: Nathan White <nate.t.white@gmail.com> Subject: Fwd: Your Receipt from Mission Laser Charlotte ---------- Forwarded message --------- From: Mission Laser Charlotte <receipt@ers-mail.com> Date: Fri, Feb 13, 2026 at 9:19 AM Subject: Your Receipt from Mission Laser Charlotte To: <nate.t.white@gmail.com> Thank you Nathan! *Important Information - Please Read Below!* *Party date* -
→ Confirm party size and submit food order at least 48 hours before Apr 25; also share waiver link with all guests
high
Tax Filing - Transfer Funds
new ● confirmed admin owner: Nathan
→ Accountant has provided final numbers. Transfer funds to complete filing before April 15 deadline.
high
Lauren in Greenville Thursday morning — Nate handles school drop-off
new ● confirmed family coordination owner: Nathan
[Gmail intake 2026-04-07T04:00:12.349751+00:00] From: Lauren White <laurenwhite.ct@gmail.com> Subject: Schedule Hi— Please add a need for Nate to drop off the kids at school this Thursday so I can go to Greenville in the morning. I’ll be home before the end of the workday. Thanks! -Lauren Sent from my iPhone
→ Note Thursday Apr 9 school drop-off is on Nate; confirm usual drop-off time and logistics